Virtual AGM Solutions

Help Clients empower & engage People in Communication

Virtual AGMs (or online AGMs) are the full or partial execution of legally required fiduciary events for companies and organizations, to reach out to stakeholders, including streaming of video(s) and voting on motions and polls. Comprehensive Virtual AGM solutions include the full spectrum of Vitual AGM invitations, AGM registration, AGM Content management, and AGM Voting. Only the full integration of all Virtual AGM components into 1 solution creates a good stakeholder experience and effective execution of the fiduciary duties.

Virtual AGM Solutions

Our Virtual AGM solution supports Corporates, Associations, and Organizations for the invitation of participants, registration, content management as well as capturing legally required feedback on motions, provisions, and amendments. We support the digital online platform as well as any local infrastructure required for the organizers to stream and manage the event. (How-to Virtual AGM Guide)

In case, you are wondering why you should choose our virtual AGM solutions, read our blog Why Virtual AGM is One of the Secured and Best Option

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Virtual AGMs Invitations

Send beautifully customizable virtual AGM invitations and reminders to thousands of participants and track the entire process live. Virtual AGMs can use the digital distribution process to reach more participants and encourage them in contribute to the event. Use the email template engine to define your Virtual AGM communication, and track bounces, spam filters, open-rates, click-rates down to each individual.

AGM Attendance Tracking
Proxy / Principal Management
Nominee Management
Abstaining Structures
Voting Weight Management
Comprehensive AGM Audit Trails
AGM Quorum calculations

Virtual AGMs Registration

Support pre-registration with dynamic Web sites, and provide key information via any platform. Furthermore, monitor the actual registration based on invitations and improve the conversion rate of your outreach. During the event day (or period), you can monitor participation and support them in the digital access. For hybrid events, you can also manage onsite badging and access control.

AGM Attendance Tracking
Proxy / Principal Management
Nominee Management
Abstaining Structures
Voting Weight Management
Comprehensive AGM Audit Trails
AGM Quorum calculations

Virtual AGMs Content Management

Share documents, files, and other media assets digitally to increase convenience (e.g. searching in the documents) as well as providing more rich media, e.g. dedicated pre-recorded videos on specific key topics. Our platform allows you to leverage the period before, during, and after the Virtual AGM to share more relevant content and better engage the stakeholders of your AGM.Simultaneous Interpretation Equipment & Systems Simultaneous Interpreting requires in most cases the setup of professional interpretation equipment. Globibo has a wide range of different Interpretation Systems to accommodate for different needs of Clients and Interpreters..

Share documents before, during, and after the AGM
Grand permissions to contribute documents from participants
Galleries for AGM images/videos
Track document download and feedback
Allocate document files to different presenters/rooms’

Virtual AGMs Video Streaming

Stream all your video feeds (unlimited amounts of parallel streams) to millions of stakeholders of your Virtual Annual General Meeting. The platform supports public as well as private streaming channels as well as the integration of those video conferences/streams to the right place.

Help Clients empower & engage People in Communication

Support all major Video Conferencing platforms
Integration with standard public channels
Integration with professional private streaming channels
Single / multi-streaming support
Technical support for streaming setup
Rental equipment for AGM venues.

For more help on how to run a Virtual AGM, please check out our (How-to Virtual AGM Guide).

Virtual AGMs Voting Systems

With GlobiApp you can facilitate polling, voting, and any other type of audience response through a native iOS / Android app as well as our Web-App. Smartphone solutions and voting mobile applications allow for cost-efficient integration of voting into your event. Compared to hardware solutions, it saves on voting and pads and transponder/antenna hardware infrastructure. On the other hand, it might not be allowed to use smartphone solutions in certain environments, e.g. AGMs

Within our native (iOS /Android) or web mobile application, we allow voting for different types of questions. This can be voting for multiple-choice questions, single-choice questions or also allowing free text input. The results can be shown in real-time voting systems for AGMs in different presentation screens on a presentation or within the mobile application

Polling can be activated per session upon request
Separation of questions by event and sessions
There are no limitations for the number of questions and answers
Single-choice Questions
Multiple-choice Questions
Text Questions
Text-answers can be displayed as a tag cloud
Bar-Charts, incl. / excl. manual votes
Pie-Charts, incl. / excl. manual votes
Data over time
Moderation panels
Presentation Screens
Auditor / Scrutinizer Reports

Virtual Events – Voting Result Presentation

The results of the virtual AGM platform with live voting sessions can be either directly integrated into a PowerPoint presentation or summarized on dedicated presentation screens. The integration capabilities depend on the specific solution selected. For smartphone-based solutions, the result can also be presented within the application itself.
For special illustration types, like tag clouds, dynamic charts, etc, we recommend our smartphone solution as it allows for more design options.

Traditional Illustrations:

The basic information can be plotted in standard charts on presentation monitors or embedded into your PowerPoint slides.

Live-updating Tag-Clouds:

The illustration of word-based results in tag-clouds has become more prevalent in the last year. It provides a modern view of data with the size representing the frequency. Live-updating tag clouds look attractive, but may also dilute polling results.

Live-updating Charts: A majority of the display methods can be live updating, which means that the chart will refresh once new data arrives. While this method makes the process more interesting to watch, it may impact the polling result. Please speak to us for further details on this.

Quorum & Share Information: Many votes/polls require information in regards to the underlying required Quorum and Share / Lot allocation. Specific reports are available to support this process.

Data Exports: Certainly, the data can be exported into the common data formats for analysis and import within other environments.

https://www.youtube.com/watch?v=25w6OtpUcdQ&feature=youtu.be

Management Virtual AGM Platform

Managing a virtual AGM requires maintaining an overview of an array of different functions, from the login support, technical support for participants & presenters during the AGM as well as operational duties, like activating polls or Q&A sessions.

AGM Studio: Central Management Cockpit to manage AGM
Live Q&A and polling without leaving/stopping video conferencing
Live moderation of comments and questions
Live-Chat support

Checklist for Selecting Virtual AGM Platform:

There are a few points that make Virtual AGM platforms different from a normal virtual conference meeting. Below are some points that need to be considered to choose the right Virtual AGM platform:

Video conference platforms:Different choices of common video conference platforms like BlueJeans, Zoom, Webex, Microsoft teams, Google Meet, etc… for better quality video conferencing.
Modules:Must offer basic and add-on modules like workflows, event info, content/file management, data augmentation, and analytics.
Website, Registration & Ticketing:Responsive Websites with secure registration process options.

Voting Systems:Facilitating polling, voting, and any other type of audience response. Live presentation of voting result. Incorporate various types of voting, levels of anonymity, without sacrificing the integrity of votes.
Comprehensive Auditing Capabilities:Voting & Proxy tracking, Separate views/portals for Voting Auditors / Scrutineers.
Live Streaming Options: Unlimited parallel live streams, Split screen for multiple streams on the same page, support public and private broadcasting channels.
Information & Application Security:Offers high data security and two-factor authentication.
Compliance: Must adhere to regulations governing annual general meetings in a particular region and country.

Learn more about choosing the best virtual AGM platform in our blog ‘How to Select Virtual AGM Platform’

Virtual AGMs for Hybrid Events (Hardware Rental)

During Hybrid events (online AGM + physical AGM) Voting Hardware is used when either not all participants have access to smart devices or if certain regulations in regards to compliance apply. We provide access to different voting hardware solutions. As such we can support low volume as well as large-scale events.

The voting system hardware consists of chargeable voting pads as well as transponders/antennas. Depending on the model, 1 transponder/antenna can support up to 5000 participants in a certain radius. If the voting is in a larger environment, more transponders/antennas have to be set up.

Voting hardware remains a more secure environment in regard to audit/compliance. Several international standards and regulations prescribe the usage of specific hardware solutions for example for voting in formal AGMs, Board meetings, public service-related environments.

The result of hardware-based voting can be visible immediately and integrated into traditional Powerpoint presentations.

DigiVote – Conference Voting Solution

Digivote interactive professional provides a powerful way of creating interactive presentations and training sessions with a user-friendly interface. The transponder TR30 processes all DIGIVOTE VD30 voting unit responses and operates more than 10,000 units on one single radio channel.

Functional areas of solution: Name handling, Preparing interactive voting solutions, Running the show.
Modes of interaction: Parliamentary vote, Audience response, Opinion poll, Multiple choice, Shoot Out, Grouping, Ranking, Text Slide, Auction
Voting time: manual start/stop, specification of time
Graphical analysis: diagram, bar graph, pie chart, etc.

Generating of reports:a detailed list of voting results, sum lists, cross-tabulation Hardware Voting Pads – Wireless Voting Unit using radio technology
Frequency:ISM band 433 MHz
Channels:5 different radio channels selectable
Units per Channel: More than 10,000 units per RF channel
Polling Speed:up to 200 units per second per channel, depending on the voting mode
Display:Backlit LCD, 96 x 32 pixel
Keypad: 10 digit keys, 4 function keys
Power: 3 x AAA NiMH batteries rechargeable
Indicators:For radio reception / battery status
Dimensions:165 x 48 x 25 mm
Weight:140g (incl. batteries)

Sunvote – Audience Polling Device

This Interactive Voting Device is suitable for virtual AGM solutions for large corporate training, such as pre-job or on-job training, vocational training, sales training, human resources training, finance, insurance, banking training, and so on.

Vote types:For / Against / Abstain -3 key vote
Choice Types: Single Choice/ Multiple Choice/ Ranking/ True or False
Numeric Election:Choose N from M (N≤M)
Numerical rating scale: integer and decimal
Numeric input: Free combinations of numbers, decimal point, and a negative sign
Transmission: 2.4G RF technology
Distance: < 30M Reliable Distance
Working hours:>280Hour
#of Voters: <400 voters (per receiver)
# of channels: 80 channels
Batteries: 2*CR2032 Button Battery

Sunvote – Wireless Receiver EA4000T

Frequency: 2.4 GHz RF wireless technology
Range:>100 meters
Number of devices: Each receiver supports up to 2000 keypads
Multiplication: Multiple receivers compatible for larger capacity
Connection: Can be charged using a USB cable or power adapter
Compatibility: Compatible with all 2.4 GHz keypads. Please put the receiver within the range of keypads (some only have the range of 30 meters).
Keypads: For wireless 433MHz receivers please use the compatible 433MHz keypads.

Voting Systems & Compliance

Voting systems are used in formal and/or informal settings. In some legislation, governmental regulations enforce certain structures to ensure suitability and compliance with the results generated. For example, Shareholder meetings often still require (specific) hardware solutions for the result to create legal validity, but in the last months, new regulations have softened those requirements to facilitate Virtual AGMs. For more information on compliance and audits of Virtual AGMs, please contact us.Contact us

Meeting Infrastructure of Our Virtual AGM Solution

Virtual meetings solution require the right infrastructure to ensure they provide the value they initially targeted. From simple telephone conferencing to sophicisticated video conference strategies, we are sure to impress you with the myriad of choices of solutions we offer. We will identify and assemble the right hardware, software and security architecture so that you can concentrate on the event itself.

Virtual AGM News & Case Studies

Virutal AGM Software Solutions

Virtual Meetings require hardware and software components. In regards to our virtual agm Software Components we can deployed our in-house as well as our hosted virtual meeting solutions. Our virtual meeting software solution combines the best features of video conferencing and web conferencing and is available from anywhere and at any time. You can easily use our virtual agm solutions to extend the capabilities of existing videoconference products beyond the board or meeting room, or to create an entirely new video communication environment.

Hardware Components

During a Virtual Meeting, the meeting host and the meeting attendees may communicate with each other via audio, video, transfer of files, drawing on shared displays or canvases. Our hardware componenrts will provide you the right infrastructure to make everything possible for you. For virtual meetings, a temporary or a permanent hardware fitting can be established which includes cameras, microphones, speakers, security components, etc.

Security Infrastructure

With our Security Infrastructure we ensure that critical information remains accessible just to individuals which are authorized to have predetermined priviledges. Using different hardward and software technologies we levarage state of the art security strategies to avoid unathorized access. The right security infrastructure also ensures the entire communication complies with internal and external data protection regulations.

Virtual AGM System News & Case Studies

Globibo provided world bank conference in Malaysia with simultaneous interpretation

11 June 2024

Globibo provided simultaneous interpretation to the World Bank in Malaysia for 60 participants. The language pairs were English and Bahasa. …

Globibo provided event tech & simultaneous interpretation support for an event company in Vietnam.

16 May 2024

Globibo recently collaborated with a Singapore-based event company to provide event technology and simultaneous interpretation support for Vietnamese and English …

Globibo provided event tech and solo simultaneous interpretation for an entrepreneur’s event.

26 April 2024

Globibo recently partnered with an entrepreneur’s event in Hong Kong to provide event technology and solo simultaneous interpretation services. With …

Multilingual Simultaneous Interpretation enhances communication to leading luxury fashion brand

10 April 2024

GLOBIBO was entrusted by a multinational luxury fashion brand to provide Onsite Simultaneous Interpretation (SI) for four language pairs – …

Globibo provided simultaneous interpretation services at the Renaissance Hotel, Bangkok.

21 March 2024

A well-known event company in Thailand commissioned Globibo to provide simultaneous interpretation services on the subject of cybersecurity. This event, …

Globibo delivered 2-days of Remote Simultaneous Interpretation for a regional healthcare summit.

21 March 2024

The regional summit of healthcare experts was facilitated by Globibo, which provided remote simultaneous interpretation for a period of two …

Globibo successfully facilitated onsite simultaneous interpretation for one of the largest global IT companies.

08 February 2024

Globibo recently achieved another milestone by successfully facilitating onsite simultaneous interpretation services for one of Singapore’s world’s largest IT infrastructure …

Globibo facilitates the Simultaneous Interpretation and Consecutive Interpretation of a global association of financial professionals in Thailand.

06 February 2024

Globibo recently provided extensive simultaneous interpretation and consecutive interpretation services for a global association of financial professionals in Thailand. This …

Globibo successfully facilitated onsite simultaneous interpretation and provided professional whispered interpretation equipment for this event.

30 January 2024

Globibo achieved success in providing on-site simultaneous interpretation services for a government entity in Singapore. The event, attended by 50 …

Globibo facilitates the Simultaneous Interpretation and Consecutive Interpretation of a global association of financial professionals.

30 January 2024

Globibo recently facilitated the Simultaneous Interpretation and Consecutive Interpretation for a week-long event organized by a global association of financial …

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Virtual AGM FAQ

Q1. How can you join a Virtual AGM?

Ans: You can easily join a Virtual AGM with a smartphone, tablet, or desktop. You just need a Web browser with a stable internet connection to be a part of a Virtual AGM.

Q2. Who can be a part of the AGM via Live Broadcast?

Ans: Organizations holding the Virtual AGM have control over who can be a part of the live broadcast. They can limit the number of internal and external stakeholders who can join the meeting and also choose whether or not the audience can ask questions or vote.

Q3. Which operating devices should I use for Virtual AGM?

Ans: It doesn’t matter whether you are using a desktop or mobile (iOS or Android device), you can join a virtual AGM either way. The web-based solution does not depend on your device’s operating system. You just have to open the URL in safe and updated web browsers.

Q4. What are Virtual AGMs?

Ans: A Virtual AGM is an equivalent of an in-person AGM, the same as the “real” AGM (even its structure: agenda, etc.), except that it is conducted entirely online. Participants actively participate in the meetings, giving them the same privileges and transparency as in-persons AGMs.

With global travel restrictions amidst the Covid-19 pandemic, Globibo’s Virtual AGM Solutions is the better option for companies to maintain operations safely and effectively, locally and abroad.

Q5. Are Virtual AGMs secure?

Ans: Yes, they are. Globibo Virtual AGM Solutions provides high level security measures for participants. Unauthorized third parties are unable to obtain access to proceedings at our virtual AGMs, and measures are taken to address situations such as Internet disruptions, power outage, etc.

Q6. Is it expensive to run a Virtual AGM?

Ans: It definitely costs lesser than traditional in-person AGMs, as all you need is a reliable virtual platform that could be either from your home or office. You would not need to rent a venue, prepare food/refreshments, or incur travelling and accommodation expenses.

Q7. How are attendance, participation and interaction of participants during Virtual AGMs?

Ans: Interestingly, attendance, participation, and interaction with Globibo’s Virtual AGM platform are more encouraging as participants have few obstacles to overcome. Participants have been said to be more active in discussions because it is not a face-to-face meeting.

Q8. What is the primary benefit of virtual AGM?

Ans: The primary benefit of virtual AGM is that all your shareholders, invitees, and other participants can join the meeting from anywhere.

Q9. Can AGM be used as a hybrid platform?

Ans: Yes, you can use AGM as a hybrid platform. For example, those who cannot be physically present can join in remotely. Thus, location does not act as a restraint for virtual AGM.

Q10. How can we hold a vote in a hybrid AGM?

Ans: The polling option in a hybrid AGM is done as multiple-choice questions, designed as requested. It is part of the smartphone solutions offered by the platform.

Q11. Is there any particular polling device used in hybrid AGM?

Ans: Yes, a DIGIVOTE VD30 or a Sunvote will get votes from the audience. We will send it to all participants’ devices, and they can answer these and submit it from the device.